I changed the proposal so that it is clear that we'll be having a drifting event. Here's what it looks like now:
----------
We are contacting you to express our interest in renting the parking lot on your property for a weekend car club driving event. We are able to pay $500 in order to use your parking lot for one day, preferably a Saturday or a Sunday. The state police has issued us a club racing license, which allows us to legally hold such events in the state of New Jersey.
The event will allow participants to develop their car control ability by sliding (or “drifting”) their cars through a course outlined with traffic cones. The course will be designed to keep speeds low with a safe average speed of about 35mph. We are expecting to have approximately 30 participants in the event. For added safety, only one driver will be allowed on the course at a time.
Ideally, the event would start at 7AM and end at 6PM, but this is negotiable. If possible, we would be interested in setting up a weekly or bi-weekly event on your property. However, this can be discussed at a later date if you are interested in pursuing this route.
The driving event will be conducted with safety as the first priority. As a precaution, we have opened an insurance policy with K&K Insurance, which covers any damages up to $XXX,XXX. In addition, all participants in the event will be required to sign a waiver stating that the property owner is not responsible for any damage to their vehicle or any injury sustained during the event. We would like to emphasize that these are simply precautions. The event will be conducted in a controlled and responsible manner to ensure that no injuries or property damage occurs.
Please contact the club’s event coordinator, Mr. Dat Khong, at (973) 477-5989 or
[email protected] for more information. We appreciate your time and hope to hear back from you soon.
----------
Formatted versions: Word | PDF
Steve, I put you down as spokesperson. What's your last name? lol.. And what e-mail do you want to put down for contact info?